MINUTES

LEESVILLE LAKE ASSOCIATION


October 11, 2007


QUARTERLY GENERAL MEETING



CALL TO ORDER:

President Mike Lobue called the meeting to order at 6:40 pm. Officers present were: President, Mike Lobue, Sherwood Zimmerman, Vice President, Gerry Caprario, Treasurer, Phyllis Garlick, Secretary, Richard Beaton, Sue Glasscock, Stan Goldsmith, Julie Moore, Pete Pettit, Sam Skillman, and Fred Tannehill. Absent were Steve Johnston and Sharon Reilly. There were approximately 10 members present. Special guests included the following candidates and Supervisors from Bedford, Campbell, and Pittsylvania counties: Debra Davis, Michael Irby, Marshall Eckerd, Mike Mattox, Bill Gillespie, Fred Ingram, Kate Beger, Roger Cheeks, and Chuck Neudorfer.


WELCOME:

Mike gave a special welcome and had all attending introduce themselves and give the locality in which they live.


MINUTES: Gerry Caprario had a correction to the minutes of the Board meeting held on September 13, 2007. In the Treasurer’s report the minutes should have read …”that the tax return is due 3 ½ months after the end of the fiscal year.” Sherwood Zimmerman stated that the minutes for the September 13 meeting accurately reflected what was said at the meeting so the minutes should not be corrected. He went on to say that the minutes for the October 11 meeting should state that the correct deadline for filing the tax return is 3 ½ months after the end of the fiscal year and made a motion to accept the minutes with the correction. Gerry Caprario 2nd the motion. The motion was unanimously approved.


TREASURER’S REPORT:

Gerry Caprario provided the Treasurer’s report. Total receipts in the amount of $500.00. The checking account closing balance is $53,017.98. Pete Pettit made a motion to approve the Treasurer’s Report as presented. Sue Glasscock seconded. The motion was unanimously approved.


COMMITTEE REPORTS:

Membership:

Julie Moore reported that there are 14 new members bringing the total to 344 members-households. We have an 88% renewal rate. She was asked what the percentage was for the individual counties. She responded that the membership was approximately 50% from Bedford County, 40% from Pittsylvania County and 10% from Campbell County. Julie also reported that the 2008 Leesville Lake calendars were for sale. The committee report was submitted for the record.


Brochure/Map: Mike Lobue reviewed the map mockup. He reported that specific software was necessary in order to produce the map in a format that the printer can use. The cost is $400. It was noted that 20 adds would be the minimum sales target. Julie Moore made a motion to purchase the software. Sue Glasscock seconded. The motion was unanimously approved. The mockup should be ready by the November meeting. Ads need to be sold in the months of November and December for the printing of the map by the February board meeting.


Newsletter: Julie Moore reported that Patsy Clement would no longer be mailing the newsletter. She stated that volunteers were needed to apply the labels and prepare the newsletter for bulk mailing. She invited everyone to contribute. She stated that there were approximately 900 newsletters to be distributed. Kyle Goldsmith volunteered his staff to help with this mailing. Special guest, Debra Davis suggested students from the Gretna area might be interested in volunteering.


Debris: Sam Skillman gave a brief overview of the Debris Committee’s purpose and objectives. For the future he stated that we need several things: (1) established areas to put debris, (2) some form of entrapment area on the Pigg River, (3) funding from AEP and the counties for three cleanups rach year, and (4) help with disposing collected debris. Sam suggested that the board offer $1,000 to Butch Schaffer to dispose of the debris on his property. Fred Tannehill made a motion for the disbursement of the funds. Gerry Caprario seconded. The motion was unanimously approved. Mike Lobue reported that we have worked hard to publicize the debris problem and the Association’s effort to clean it up.


Navigation: Pete Pettit reviewed the purpose and objectives of the Navigational Aids Committee. He submitted the committee report for the record.


Water Quality: Mike Lobue gave a brief overview of the water monitoring program, DEQ’s grant application process, and what progress has been made toward the water monitoring since the LVLA began the program. Mike also reported that the Association would not receive a grant from DEQ for the 2008 water quality monitoring since Governor Kaine cut all funding for citizen water quality monitoring in 2008.


Safety: Gerry Caprario stated the Safety Committee purpose, gave an overview of the Boating Classes, and the safety vessel checks. He submitted the committee report for the record.


OLD BUSINESS:

Relicensing Update: Mike Lobue gave an update on the Appalachian relicensing process and review of the various studies that are being conducted.


2008 Calendar: The calendars have been printed and are for sale for $10 each.


MEMBER ISSUES: There were no member issues.


NEW BUSINESS:

Meeting with the Counties: Mike Lobue reported on the semi-annual meeting with the counties held earlier on October 11th. The committees gave their reports. Campbell County and LVL participating in TLAC was discussed. It is the long-term goal of the counties to have Leesville Lake and Campbell County included in TLAC. It was decided that another meeting would be held in December.


Candidates/Supervisors Remarks: Mike Lobue presented each of the candidates a list of 3 questions that pertained to Leesville Lake and asked them to present their responses and answer attendee questions. Their participation was appreciated.


The next meeting will be a meeting of the Board on Thursday, November 8th at the Altavista Train Station at 7 pm.


The meeting was adjourned at 9:25.


Respectfully submitted,

Phyllis H. Garlick, Secretary

October 16, 2006