MINUTES

LEESVILLE LAKE ASSOCIATION


March 13, 2008


BOARD OF DIRECTORS MEETING



CALL TO ORDER:

President Mike Lobue called the meeting to order at 7:00 pm. Officers present were: Mike Lobue, President, Gerry Caprario, Treasurer, Phyllis Garlick, Secretary, Richard Beaton, Sue Glasscock, Julie Moore, Sam Skillman, and Fred Tannehill. Absent were: Pete Pettit, Sharon Reilly, and Sherwood Zimmerman. Special guest was Patty Eller, President of the Altavista Area Chamber of Commerce.


MINUTES: Mike asked if there were any corrections or additions to the February minutes. Gerry made a motion to approve the minutes as drafted. Sam seconded the motion and it passed unanimously.


TREASURER’S REPORT:

Gerry Caprario provided the Treasurer’s report. Total receipts in the amount of $2,120.00; total expenditures in the amount of $522.87. The checking account closing balance is $46,988.32. Fred made a motion to approve the Treasurer’s report. Julie seconded the motion. All approved.


GUEST SPEAKER: Patty Elder, President of the Altavista Area Chamber spoke about the reinvention which is happening now with the Altavista Chamber of Commerce. She stated that the Chamber would like to partner with LVLA to help promote growth in the community. The Chamber recently joined LVLA. She mentioned that the Chamber is in the process of redoing the Visitor’s Guide and the Newcomer’s Guide. She gave a brief overview of the mission of the Chamber and some of the new things that are in the works. Mike mad a motion for LVLA to join the Altavista Chamber of Commerce. Gerry seconded. All approved. Mike reminded the board of the Altavista Cleanup Day on Saturday, March 15th.


COMMITTEE REPORTS:

Membership: Julie reported that there are 336 member-households. We have an 84% renewal rate. There are 3 new members to date. One was from the member form in the calendar and two from the newsletter. There are 21 new members for the fiscal year which gives a 42% rate of the stated objective of 50. Julie stated that she had been unable to send the recruiter letter to past members, but would be starting on that soon. A status report was submitted for the record.


Brochure/Map: Mike reported that all the ads for the map had been sold. That is a total of $5,900. Mike would like the map to be ready for the April membership meeting. Originally there were going to be 5,000 printed for a total of $2,451.36. A motion to approve the expenditure of $2,600, printing 6,000 was made by Gerry and seconded by Sue. The motion was withdrawn when Sam suggested looking at the breakpoint amount and printing 7,500. A motion was made by Gerry to approve the expenditure of $4,000 to purchase up to the breakpoint of at least 7,500 maps. Sue seconded the motion. All approved. The board also decided to set a first time limit of maps to be issued to the contributing advertisers as follows: Business card advertisers-up to 100, half panel-up to 250, full panel-up to 500, and text blocks-up to 50. All members will receive a map. A status report was submitted for the record. It includes a list of all the advertisers.

Newsletter: Julie reported that Sandra and Michael Harter did a fine job with the bulk mailing of the last newsletter.

Debris: Sam reported that Ken Stump had finalized a contract to remove the debris from Brumfield. Work will start and finish in April. It will be chipped into mulch and removed. AEP will reseed and put back to the original condition. In Sherwood’s absence, Sam passed out the Beautification Day registration form and Sponsor Forms. The date was changed to May 31st from 9 to 4 with the picnic being on Sunday, June 1st. We will again supply roll-offs at Brumfield. The Platinum sponsorship was changed to $2,500. Pete Cox and Bryan Haskins want to help with the cleanup by supplying their cranes. The skimmer will be back this summer with the conveyor.


Navigation: In Pete’s absence, Mike reported $50,000 for the installation of navigational aids on Leesville Lake was in a House budget bill thanks to Bedford County and Delegate Kathy Byron. We don’t know if it was in the final bill that was reported from the Conference Committee. He also reported that LVLA is meeting with the new DGIF Executive Director and the DGIF Director of Boating Safety on March 25th at 10 am. A status report was submitted for the record.


Water Quality: Mike reported that the grant request for $1,780 is likely to be approved. He also reported that the committed decided to add 2 new collection stations. There will be a training session the last weekend in April. Data collection should start in mid May. Mike asked for an expenditure of $1,780 to purchase equipment. Julie made the motion, Fred seconded. All approved. A status report was submitted for the record.


Safety: Gerry reported that the US Power Squadron gives awards for cleaning up water. He is checking to see if his Power Squadron could qualify for such an award for debris removal on Leesville Lake. There is a bill in the House that promotes the use of PFD’s. He suggests that members have a PFD on Beautification Day. Gerry is going to ask the squardron if he can become certified to teach the safe boating classes.

OLD BUSINESS:

County Funding: Mike and Sherwood made a presentation to Pittsylvania County Finance Committee and requested $34,210 for debris removal. $15,000 was approved for the FY 2008/09 finance budget. Mike expects Campbell County to put $5,700 in its budget and he filled out papers requesting $17,105 from Bedford County. Mike suggested possibly using the tents at Eagle Point Shores either before or after one of their sales promotions as a gathering point for a Pittsylvania County Supervisors tour of the lake and surrounding areas. Sue opposed. Lake tours for county supervisors will be discussed again at another meeting.


Poker Run: Phyllis and Larry did not have information on a water poker run. She will contact the SML Association for a list of the rules and regulations. A report will be given at the April meeting.

Relicensing Update: Mike reported that Appalachian has distributed several draft management and monitoring plans. TCRC will submit comments on the plans by the end of March. There is still a lot of work to be done.


TLAC: Mike reported that there was a SMLA Town Meeting scheduled for tonight. Topics were weed control and water monitoring.


Speaker: The speaker for the April General Meeting is Graham Harrison. He is with Mid-State Insurance Company and will be speaking on disaster planning.


NEW BUSINESS:

The meeting with the counties will be in May.


The next meeting will be the General Membership Meeting on Thursday, April 10, 2008 at the Altavista Train Station at 7 p.m..


The meeting was adjourned at 9:10.


Respectfully submitted,

Phyllis H. Garlick, Secretary

March 25, 2008