MINUTES

LEESVILLE LAKE ASSOCIATION


October 9, 2008


QUARTERLY GENERAL MEETING



CALL TO ORDER:

President Sherwood Zimmerman called the meeting to order at 7:00 pm. Officers present were:, Sherwood Zimmerman, President, Fred Tannehill, Vice President, Gerry Caprario, Treasurer, Phyllis Garlick, Secretary, Richard Beaton, Sue Glasscock, Mike Lobue, Julie Moore, Pete Pettit, and Mike Skillman. Absent were Carmen Perri Sharon Reilly. There were approximately 14 members present.


MINUTES: There were no corrections or additions to the minutes from the September 2008. Pete made the motion to have the minutes accepted as drafted. Fred seconded the motion. All approved.


TREASURER’S REPORT: Gerry Caprario provided the Treasurer’s report. Total receipts in the amount of $15,195.00; total expenditures in the amount of $1,000.78, leaving a total of $61,908.54 on deposit. Mike made a motion that the Treasurer’s Report be accepted. Julie seconded the motion. All approved.


COMMITTEE REPORTS:

Membership: Julie Moore reported that the current membership is 330 members. This is an 82% renewal rate. There are 2 new members to date. A status report was submitted for the record.


Newsletter: Julie stated that all articles need to be in by October 15th. She reminded everyone that anyone is welcome to contribute articles to the newsletter.


Debris: Mike reported that the clean-up contract had been awarded to Lakeside Services. The contract is for 80 hours of cleanup during November and December 2008.


Navigation: Pete reviewed the 2008-2009 objectives, tasks completed, and outstanding issues. He reported that 3 of the mile post markers have been adopted through the “Adopt a Mile Post Marker” program. A status report was submitted for the record


Water Quality: Mike reported that the water quality has been excellent throughout the year. He went over the Objectives for the Committee. He also reported that Doc & Kitty Wasicko have agreed to take over management of the water quality monitoring program beginning January 1, 2009. He stated that the 2008 data needs to be submitted to DEQ by December 31, 2008. A status report was submitted for the record.


Safety: Gerry reported that the Coast Guard Auxiliary will conduct the required Safe Boating Class Saturday, October 18th at the Altavista YMCA starting at 9 a.m. The class runs for about 6 hours. The speaker for the meeting tonight, Ed Hodges with the Hurt VFD was unable to attend. In his absence, Gerry gave a brief presentation: The Hurt VFD wants LVL to have a fire boat. The VFD is looking for ways to fund this project. They are exploring grants. The Pit Stop Marina has offered to provide a covered storage area for the boat.


Other: Sue attended a meeting concerning the LVL water release program. Several topics of discussion were: Public water withdrawals, public safety, balanced recreation, and fish. TCRC wants the lake level 88% of the time. She also commented on the emergency response issue and stated that the Fire/EMS operations are strictly up to the localities.


Mike mentioned that TCRC, on 10/6/08, made a motion to intervene about the water release situation.


Gerry reported on the AEP recreational plan decisions: by 2010 two ADA portable toilets will be installed at the Myers Creek boat ramp, and a boat ramp for “official” use will be installed at the Leesville Dam Tailrace along with two ADA portable toilets, and by 2012, it is proposed that a fishing pier and boat docking area will be built at the LVL picnic area.


OLD BUSINESS

A debris removal site is still needed for Lakeside Services to store debris during their cleanup. Pete got in touch with Butch Schaffer about his property. He stated he would want $1,000 to rent his property and that the property would need to be restored if the equipment used was brought on to it. He also requested that it be chipped and removed or a fee would be charged if he had to burn the debris himself. This issue will be referred to the Debris committee to come up with a site and solution.


NEW BUSINESS

J. W. Burton reported that he, Karen Bragg, and Bill Wallace convened at the home of Gerry Caprario to conduct the annual review of the Leesville Lake Association financial records. He reported that they were in order and commended Gerry for doing a wonderful job. Their one recommendation is that a complete survey of assets be conducted and that property records be established and maintained. A copy of this report was submitted for the record.


Pete Cox of Lakeside Services suggested that LVLA recommend to AEP that the skimmer be run at night as the small debris tends to be more prevalent at that time. The Debris committee will take this under consideration.


Another suggestion for debris cleanup was to incorporate the area prisoners. This suggestion may be brought up for discussion at the Supervisor/Administration meeting in December.


Sherwood presented Mike Lobue a plaque for his dedication and excellent leadership.


Door prizes were awarded to attending members.


The next meeting will be a meeting of the Board on Thursday, November 13th at the Altavista Train Station at 7.


The meeting was adjourned at 9.


Respectfully submitted,

Phyllis H. Garlick, Secretary

October 25, 2008