MINUTES

LEESVILLE LAKE ASSOCIATION


March 12, 2009


BOARD OF DIRECTORS MEETING



CALL TO ORDER:

President Sherwood Zimmerman called the meeting to order at 7:00 pm. Officers present were: Sherwood Zimmerman, President, Fred Tannehill, Vice President, Gerry Caprario, Treasurer, Phyllis Garlick, Secretary, Richard Beaton, Sue Glasscock, Mike Lobue, Julie Moore, Carmen Perri, Pete Pettit, and Sharon Reilly. Also attending were members, Doc and Kitty Wasicko, Gordy and Rosanne Bratz, Bill Estes, Pete Cox and Stan Goldsmith. Sherwood thanked Fred for presiding over the February meeting.


MINUTES: Sherwood asked if there were any corrections or additions to the February General Meeting minutes. Fred made a motion to accept the minutes as presented. Sue seconded. Motion was carried and approved.


NEW BOARD MEMBERS: Sherwood announced that Bill Estes, Doc Wasicko, and Gordy Bratz had agreed to be appointed to the Board of Directors. He then had everyone introduce themselves. Carmen made the motion for these gentlemen to become Board members. Sue seconded. Motion was carried and approved.


TREASURER’S REPORT:

Gerry Caprario provided the Treasurer’s report. Total receipts in the amount of $481.00; total expenditures in the amount of $4,855.86. The checking account closing balance is $61,506.80. Doc asked how Pete Cox was getting paid. $4,000 was paid, $8,000 is to be billed. Fred made a motion for the treasurer’s report to be accepted as presented. Pete seconded. Motion was carried and approved. A copy of the Treasurer’s report was submitted for the record.

COMMITTEE REPORTS:

Membership: Julie reported that the current membership is 338 member households which is an 82% renewal rate. Sherwood asked that as we meet new people moving into the area that we tell them about LVLA. A status report was submitted for the record.


Newsletter: Julie thanked the Lobue’s for doing such a fine job of getting the newsletter out on time. The next mailing for the newsletter is April and all articles need to be in by April 10th. This newsletter will need to include an article on the Beautification Day in May.


Navigation Aids: Pete has been in contact with David Laurrell, Campbell County Administrator, to request funds from the DGIF for the $25,000 in the state budget. Gerry asked about the style of the navigational aids. Pete will meet with Liz Parcell to determine the style. He stated he will look into what is used on the Mississippi River as they too have fluctuating water levels. Gerry questioned the size of the channel. There will be further discussion on this topic due to the narrowness of LVL.


Debris: Sherwood announced that a chairman was needed for the Debris Committee. Beautification Day is May 16th. Sam Skillman is going to help with sponsors. The responsibilities of the chair are to organize the event: setting up the dumpsters, having t-shirts printed, checking with the counties to waive the tipping fees, contacting the news for media coverage, contacting the rescue squads. Julie questioned if the AEP skimmer was going to be available. Due to the economy, Fred suggested we change the amounts of the sponsorships. Pete Cox suggested adding a category instead of dropping one. The new sponsorships will be Diamond at $2,500, Platinum at $1,500, Gold at $500, Silver at $300, and Patrons at $150. Sherwood stated that Bob Rankin will be designing and printing the t-shirts this year. Sherwood suggested that we also reduce the number that we order. All sponsorships should be in by the end of April so Bob will have the list to print on the shirts. Gordy volunteered to be the media contact. Julie and Richard will do a mass email and post on the web the pre-registration form in order to get a better count of the number of people that will be participating. Phyllis will chair the picnic. Sherwood will contact AEP to be on sight. Pete Cox volunteered his pontoon. Gerry stated that he will update the LVLA pontoon with a new crane. Bill Estes will update the “drop-off” banners. Stan and Sherwood will co-chair along with Sam, Mike, Gordy, and Fred. Pete Cox gave a brief overview of his cleanup efforts. He passed around pictures and a map with the pickup route. The pile of debris is estimated at 30’x40’x15’ high. The debris is on Butch Schaffer’s land. Sherwood will check with AEP to see if they will chip and haul away the debris. Paul Maddox will also be contacted as another option.


Water Quality: Mike reported that the $25,000 requested from the state for 2009 water monitoring is not in the budget conference report. The partnership with Lynchburg College will have to wait until 2010. Probe monitoring will begin the end of April. Doc reported that the Roanoke DEQ is going to work on reducing bacteria in the Pigg River. DEQ plans on monitoring LVL once a month from April to October for a total of 7 months. A status report was submitted for the record.


Safety: Gerry has vessel safety check stickers. He will be posting the safety check inspection info. Gerry is working with the Coast Guard to have another Boating Class. There are 13 people signed up in the area to take the class. He reported that the Power Squadron sponsors an infant life jacket loaner program. He suggested that LVLA purchase 30 vests to be placed in the local marinas with a 100% return value deposit. Sherwood stated that Gerry and Fred do more research on the price and this can be discussed further. Gerry mentioned the safety hazards of the stumps in the lake, however, they cannot be removed if they are still connected. Stan suggested that a brochure be made up for boaters about what to expect when boating in the lake.


Other: Sue is planning on having First Aid handouts to be distributed at the marinas.


OLD BUSINESS: Mike stated that there was only one member to sign up for the LVLA group to work at the Altavista Cleanup Day so individuals can come on their own.


NEW BUSINESS:

Stan informed the Board that money is still in the budget at Campbell County for LVLA. The county is checking on participating in a new youth fishing tournament. Two youth fishing events are going to be at Leesville Lake this year. The event needs support and he asked for support from LVLA. Gerry moved to contribute $50 for each event totaling $100. Pete seconded. Upon further discussion, the board decided that it is interested in supporting the events. The motion was amended to state that if the event has a short fall, LVLA will consider an additional amount. Motion carried and approved.


Gerry brought in maps of the Altavista area and the new Pittsylvania County/Danville Visitors Guide for everyone.


The meeting was adjourned at 9:15

.

The next meeting will be a General Meeting on Thursday, April 9th at 7 p.m. at the Altavista Train Station.




Respectfully submitted,

Phyllis H. Garlick, Secretary

March 24, 2009