MINUTES

LEESVILLE LAKE ASSOCIATION


June 11, 2009


BOARD OF DIRECTORS MEETING



CALL TO ORDER:

Vice-President Fred Tannehill called the meeting to order at 7:05 pm. Officers present were: Fred Tannehill Vice President, Gerry Caprario, Treasurer, Phyllis Garlick, Secretary, Richard Beaton, Gordon Bratz, Bill Estes, Sue Glasscock, Mike Lobue, Julie Moore, Carmen Perri, and Pete Pettit. Absent were: Sharon Reilly, Dr. William Wasicko, and Sherwood Zimmerman. Other members attending were Rosanne Bratz..


MINUTES: There were two corrections noted to the May 14th minutes. In the Debris Committee report, the minutes twice stated “Mark Johnson”. It should have been “Mark Jackson”. Also, in the Debris Committee report, the minutes stated “Jamie Tannehill”. It should have been “J. B. Tannehill”. Gerry made a motion to accept the minutes as corrected. Gordy seconded. Motion was carried and approved.


TREASURER’S REPORT:

Gerry Caprario provided the Treasurer’s report. Total receipts in the amount of $17,100.00; total expenditures in the amount of $6,046.41. The checking account closing balance is $45,848.10. Gordon made a motion for the treasurer’s report to be accepted as presented. Mike seconded. Motion was carried and approved. A copy of the Treasurer’s report was submitted for the record.

COMMITTEE REPORTS:

Membership: Julie reported that the current membership is 335 member households which is an 81% renewal rate. There are 11 new members to date. A status report was submitted for the record.


Newsletter: Julie stated that the next mailing for the newsletter will be after the Annual meeting in July and all articles need to be in by July 13th.

Debris: Fred stated that due to the rain, we have a lot of debris from the Pigg River. Pete Cox still has 1 week left for clean up. Pete Pettit measured debris at Butch Schaffer’s and estimates it to be 409 cubic yards. Basil Bays has gone by but has not called back with an estimate to remove the debris. Butch will burn the pile for half of what it will take to mulch. Fred will get with Sherwood to expedite removing the debris. Mike reported that Doc offered to chair the Debris Committee.


Navigation Aids: Pete stated that he would set up a meeting with AEP to discuss the design of the markers before the annual meeting.


Water Quality: Mike reported that a second set of probe data was taken on June 6th. He reported that the pH at the surface at mile mark 1 was still above the state standard, which is unusual for this early in the season. The results are included in the Water Quality Status Report. He stated that the DEQ grant requests for 2010 are due August 31st. He and Doc and Kitty are going to apply for the DEQ grant. A status report was submitted for the record. Mike also reported that there has been a substantial fish kill on Smith Mountain Lake. At this time, DEQ does not know what killed the fish. If anyone notices a significant number of dead fish on Leesville Lake, they should contact Doc.


Safety: Gerry reported that the children’s life jacket loaner program is over for the year but an application will be applied for next year. Gerry will conduct a knot tying class if anyone is interested. No other Safety Boat Classes are scheduled at this time. The classes are still available online. Gerry is also available for boat inspections at no charge.

Other: Sue stated that she has a CD of Beautification Cleanup Day. She also handed out a list of the Board Members whose terms are up in 2009. They are: Julie Moore, Mike Lobue, Richard Beaton, Pete Pettit, Gordy Bratz, Bill Estes, and Doc Wasicko. The board is still short 1 member. She asked that all those that would like to stay on, to please let her know. Re-election will take place at the Annual Meeting on July 11th.


Gerry reported that the liability insurance policy has been renewed. Phyllis will keep the policy. He asked that when purchasing for the Association, to please use the tax exempt forms. Also, all bills need to be sent to him. Gerry passed out a copy of the Proposed Budget and went over several items. After a lengthy discussion, Gordy moved to accept the proposed budget as amended by the valuable contributions of the board. Carmen seconded and the motion was approved.


Julie made a motion to retain the CPA firm of Lovelace, Norvelle, Matthews, & Crews PC as the auditor for the association. Sue seconded and the motion was approved.


OLD BUSINESS: Fred asked for a motion to present a plaque and a contribution of $100 to the Altavista Life Saving Crew for the services they have provided to the Association on every Clean-up Day from 2003 to 2009. Gordy suggested that it be a scheduled event in order that as many board members as possible to attend. Pete made the motion. Sue seconded. Motion was carried and approved.


After the thorough research by Mike Lobue and Sharon Reilly concerning the change in the fiscal year from September 1/August 31 to July 1/June 30, and after much discussion, the board has elected not to change the fiscal year at this time.


NEW BUSINESS: No new business.


The meeting was adjourned at 9:07.

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The next meeting will be the Annual Meeting on Saturday, July 11th at 4 p.m. at the Tri-County Marina.


Respectfully submitted,

Phyllis H. Garlick, Secretary

June 25, 2009