MINUTES

LEESVILLE LAKE ASSOCIATION


August 13, 2009


BOARD OF DIRECTORS MEETING



CALL TO ORDER:

In the absence of President Sherwood Zimmerman, Vice President Fred Tannehill called the meeting to order at 7:05 pm. Board members present were: Fred Tannehill, Vice President, Gerry Caprario, Treasurer, Phyllis Garlick, Secretary, Richard Beaton, Gordon “Gordy” Bratz, Bill Estes, Sue Glascock, Julie Moore, Carmen Perri, Pete Pettit, Sharon Reilly, and William “Doc” Wasicko. Absent was Sherwood Zimmerman. Members Kitty Wasicko and Roseann Bratz were present.


MINUTES: The minutes from the Annual General Meeting July 11, 2009 were corrected to include Board of Director Bill Estes as being present at the meeting. Gerry made a motion to accept the minutes as corrected. Sharon seconded. All approved. Motion carried


TREASURER’S REPORT:

Doc requested a breakdown of the YTD $5,106.17 expense for Beautification Day. It was suggested that all expenses be submitted to the Board for approval versus being submitted directly to the Treasurer for payment. Fred stated that this matter would be discussed at a later meeting. The Income total was $790.00. The Expense total was $831.52. The Closing Balance was $44,749.51. Gordy made a motion to accept the Treasurer’s report. Richard seconded. All approved. Motion carried.

COMMITTEE REPORTS:

MEMBERSHIP: Julie reported that membership was down to 318. That is a renewal rate of 77%. She encourages the Board to recruit new members whenever possible. Julie stated that there are 600 property owners that have never joined. A committee report was submitted for the record.


NEWSLETTER REPORT: Julie stated that the latest newsletter had been mailed. She thanked Mike and Chris Lobue for expediting the mailing and Kathy Dalton for putting the newsletter together.


DEBRIS: Doc reported that the Brumfield HOA voted on July 25, 2009 to allow AEP to use its common area for debris removal for an extended period of time. There will be a meeting on Aug. 20th with the representatives from the Brumfield HOA, AEP, and Doc to work out the details. As of this meeting, no date has been set for the AEP skimmer to commence operating on LVL. Discussion of the burning of debris on Butch Schaffer’s property concluded that Gordy would check on getting a Burn Permit if needed. Carmen made a motion to expend $200 to purchase a permit. Julie seconded. A report was submitted for the record.


NAVIGATIONAL AIDS & MILE MARKERS: Pete noted that there will be a meeting Aug. 20th with AEP to discuss the design for the navigational aids. Pete stated that he intended to contact the state of Maine and the Coast Guard for ideas.


WATER QUALITY: Kitty reported that there would be 2 more water monitoring collections this year, the last one being in September. She stated that the e-coli level at the Pigg River has been up all year due to all the rain. Also stressed was the warning of “No Swimming” after a heavy rain.


SAFETY COMMITTEE REPORT: Gerry reported that Boating Classes would be starting up in late Fall. He has had only 1 request for a Safety Check this season. Carmen asked if we have access to any tickets being issued on the lake. Julie suggested contacting the DGIF. Gerry announced that the Coast Guard Auxilary is making an effort to patrol LVL by the end of September.


NOMINATING COMMITTEE REPORT: Sue stated that there are 2 open Board seats. Luis Revelle from Campbell County at Stoney Creek has agreed to fill one of those. Fred made a motion that we appoint Mr. Revelle as a Director. Richard seconded. All approved. Motion carried.


OTHER: Doc needs the debris removal contracts from last year. He will contact Sherwood.


OLD BUSINESS: Gerry asked that all bills need to be turned in to him by the 3rd week in August.


NEW BUSINESS: Richard mentioned an article in the SML Newsletter about the Shoreline Management Plan. He suggested we have someone attend as a representative. Doc will follow up with Theresa from AEP at the August 20th meeting.


ELECTION OF OFFICERS: President: Sherwood stated he would continue to serve is voted in. Fred nominated Sherwood Zimmerman to serve as President. Richard seconded. Nominations were closed. All approved. Vice President: Gerry nominated Fred Tannehill to serve as Vice President. Sharon seconded. Nominations were closed. All approved. Treasurer: Doc nominated Julie Moore to serve as Treasurer. Gordy seconded. Richard nominated Gerry Caprario to serve as Treasurer. Gerry declined. Nominations were closed. All approved. Secretary: Richard nominated Phyllis Garlick to serve as Secretary. Sharon seconded. All approved. Gordy moved for closure of nominations. Sharon seconded. All approved.


The meeting was adjourned.


The September Board meeting will be held Thursday, September 10th, 7 p.m. at the Altavista Train Station.


Respectfully submitted,

Secretary

September 1, 2009