MINUTES

LEESVILLE LAKE ASSOCIATION


February 11, 2010


BOARD OF DIRECTORS MEETING



CALL TO ORDER:

President Sherwood Zimmerman called the meeting to order at 7:45 pm. Board members present were: Sherwood Zimmerman, President, Fred Tannehill, Vice President, Julie Moore, Treasurer, Phyllis Garlick, Secretary, Richard Beaton, Gordon “Gordy” Bratz, Sue Glascock, Carmen Perri, Sharon Reilly, Lou Revelle, Karen Sanders, and William “Doc” Wasicko. Absent were Bill Estes, Gerry Caprario, and Pete Pettit. Members Mike Lobue and Kitty Wasicko were present.


MINUTES: Sherwood asked if there were any corrections to the minutes of January 7, 2010. Julie stated that the final draft of the PDF file that she emailed was incorrect, but she would send out the corrected file to those who need the PDF version. Carmen made a motion to accept the minutes as corrected. Mike seconded. All approved. Motion carried.


TREASURER’S REPORT:

Julie presented the Treasurer’s report. The Income total was $2,113.34. The Expense total was $492.66. The Closing Balance was $58,615.02. Gordy made a motion to accept the Treasurer’s report. Sue seconded. All approved. Motion carried.

COMMITTEE REPORTS:

MEMBERSHIP: Julie reported that membership is 321. That is a renewal rate of 76%. There are 11 new members to date. Julie added that Gordy and the Publicity Committee will be helping the Membership Committee. A committee report was submitted for the record.


NEWSLETTER REPORT: Julie reported that there were only 17 or 18 calendars left. Thirty to thirty-five were distributed to county supervisors, administrators, and TLAC staff. Lynn gets 10. Extra hard copies of the newsletter were distributed to local businesses.


DEBRIS: Doc reported that he had tried to contact AEP in reference to obtain money for debris removal. He received a report from Docks by Doug stating that the debris situation is worse the closer you get to the dam. Kitty asked that all money collected from the Beautification Day Sponsors need to be sent to the LVL P O Box and Julie will pick up from there. Sam wants to be notified when the money is received. Julie stated she would keep Sam updated. The Board decided to keep the sponsorships the same as last year. Due to the size of the newsletter, an insert listing the sponsors will be included in the April newsletter. There was discussion whether or not to change the T-shirts. Kitty had information on new types and colors. Gordy made a motion to keep the Beautification Day t-shirt as is. Fred seconded. All approved. Motion carried. We may at another time decide to offer a different type of t-shirt. Kitty stated that Bob Rankin agreed to signing and dating a limited number of posters using the design he creates for the t-shirt this year. This idea will be discussed at a later date. Bays Trash Removal will provide 6 containers at 4 sites: One at Quatron, one at Brumfield, two at Tri-County, and two at Runaway Bay. Kitty stated that they would like to have on-site coordinators. It was suggested that we have something other than hamburgers and hot dogs this year and that we have someone else do the cooking. BBQ chicken was mentioned and to involve the community, it was suggested to check with the local fire departments to see if they would do the cooking. Gordy will check on this and report back at the next meeting. Sharon is making and will be donating a quilt as a raffle. The suggested cost of raffle tickets is $1 per ticket or $5 for 6. An original poster by Bob Rankin as an auction item is also being considered. Doc and Kitty are collecting door prizes. Kitty inquired about a band. Phyllis will check with Doby Wells and will report back at the next meeting. Any posters/banners to be used will be from Bill Estes and all publicity will be through the Publicity Committee. A report was submitted for the record.


NAVIGATIONAL AIDS & MILE MARKERS: In Pete’s absence, Sherwood reported that there was nothing to report at this time.


WATER QUALITY: Mike reported that the meeting on January 29th with AEP, LC, DEQ, DGIF, SMLA, and Ferrum College to discuss Leesville and SML water monitoring programs went well. The LVL Water Monitoring Plan was tweeked and sent to Lynchburg College for review. After their review, the plan will be sent to AEP. The funds should come through. Sherwood stated that our representation at the meeting was very educational. A report was submitted for the record.


SAFETY COMMITTEE REPORT: In Gerry’s absence, Fred reported that Gerry had posted a list of the Safe Boating Classes that have been scheduled in the area. He suggested that they be mass emailed. Gerry is still working on getting a class together for our area and members.


HEALTH: Sue is still researching and monitoring the uranium mining. She is also putting together information as to where we are in comparison with the EMS services in the area. She is designing a brochure of things to keep on hand due to the fact of the distances we are away from the nearest EMS service. Sue is working with the local counties and distributing the LVL map. Kitty inquired about having a Red Cross training session. Gordy suggested having an info fair at one of our get togethers.


PUBLICITY: Gordy stated that from now on when any members are attending a meeting, make sure a camera is available and photos are taken. He made a motion to change the name of this committee from the Publicity Committee to the Public Relations Committee. Carmen seconded. All approved. Motion carried. Gordy stated that we have to expand our info to the surroundings businesses.


OTHER: Sherwood reported that Danielle Apple represented us at the Campbell County Tourism Planning Session in January. She will give her report at a future meeting.


OLD BUSINESS: Lou researched the other reservoirs in Virginia. He reported on some very interesting facts about these bodies of water.


NEW BUSINESS: Julie proposed giving a tour of the lake for the area EMS services to help them be more familiar with our area. To be discussed further at a later date.

Sherwood recapped all the things happening in anticipation of Beautification Day.


The meeting was adjourned at 9:55.


The March Board meeting will be held Thursday, March 11th at 7 p.m. at the Altavista Train Station.


Respectfully submitted,

Secretary

February 22, 2010