MINUTES

LEESVILLE LAKE ASSOCIATION


September 9, 2010


BOARD OF DIRECTORS MEETING



CALL TO ORDER:

President Sherwood Zimmerman called the meeting to order at 7:00 pm. Board members present were: Sherwood Zimmerman, President, Fred Tannehill, Vice President, Julie Moore, Treasurer, Phyllis Garlick, Secretary, Richard Beaton, Gerry Caprario, Kathy Dalton, Bill Estes, Sue Glasscock, Olga Kolotushkina, Sharon Reilly, Lou Revelle, Pete Pettit and Roger Winters. Absent were Danielle Apple, and Gordon “Gordy” Bratz. Sherwood showed the plaques to be given to Lakeside Services and AEP for being platinum sponsors and Carmen Perri and Sam Skillman for their outstanding service. Gerry asked that the Board roster include the first names of the Board member’s spouses allowing a call to be more personal. Sherwood asked for a motion to approve the agenda Gerry made a motion for the agenda to be approved. Sue seconded. All approved.


MINUTES: Sherwood asked if there were any corrections to the minutes of August 12, 2010. Gerry made a motion to approve the minutes as written. Fred seconded. All approved. Motion carried.


TREASURER’S REPORT:

Julie asked that all bills need to be turned in to close out the year end. She suggested having an audit done for the 2009/2010 year. Due to the cost, Gerry opposed and made a motion not to have an audit done unless it was required. Richard seconded. It was suggested that an internal audit be done for the 2009/2010 year. Upon voting there were 12 yeas and 2 nays. Julie will contact J. W. Burton to conduct an internal audit for the 2009/2010 year. The Income total was $825.00. The Expense total was $2,527.19. The Closing Balance was $59,522.86.

COMMITTEE REPORTS:

MEMBERSHIP: Julie reported that our current membership is 354 bringing the total of new members this year to 54. The renewal rate is 77%. Julia announced that the 2011 calendars were available. A status report was submitted for the record.


NEWSLETTER/CALENDAR REPORT: The newsletter will be sent out in October. All articles should be to Kathy by 10/14. Kathy suggested upgrading the programs for emailing the newsletter and also changing the format to be more upbeat and appealing to the reader.


DEBRIS: Roger prepared a discussion paper for the proposal to hire a crew to burn debris which was mentioned at the August meeting. After much discussion, it was decided that Roger, Gerry, and Fred will get together and bring back to the board what they think will be the best option. Roger suggested that Lakeside Services should coordinate with AEP to unload the debris while AEP is on the lake with the skimmer. A copy of the Discussion Paper was submitted for the record.


NAVIGATIONAL AIDS & MILE MARKERS: Pete stated that Teresa Rogers, with AEP, has set up a meeting on October 6th with the Coast Guard and DGIF to discuss the plan for the navigational aids that are to be installed in the channel.


WATER QUALITY: Mike emailed the Board a copy of his report. Lynchburg College collected water quality data on 9/1. When some water samples taken from Pigg River & Toler Bridge were compared to the samples taken by LC, there was an unexpected difference in the comparison. Mike stated that he would split the samples again in October and November to compare the analyses. Volunteers collected water quality data May 21, June 19, July 4 & 21, and Sept 4. One more full set will be collected 9/17. The Board resolved to inform the LVLA members on the current state of the water quality in LVL. Mike also noted that LVL was on the VDEQ 2010 Draft Report as impaired for E. coli, but the listing is based on old VDEQ data from 2003 & 2006. This is not the case, thanks to the initiation of the LVL volunteer water monitoring program and their efforts in keeping the data updated. An emailed report was submitted for the record.


SAFETY: Gerry reminded the Board about the Safe Boating Class being held at the Y on 9/18. There have been 28 people that have registered. He informed the Board that he is received his certification for 2010 to give vessels checks.


HEALTH: Sue reported that she is still tracking the uranium mining issue for the Board. Olga distributed copies of a press release issued by the Roanoke River Basin Association concerning Uranium Mining. A copy is filed for the record.


PUBLIC RELATIONS COMMITTEE: In Gordy’s absence, there was no report.


OLD BUSINESS: Julie shared a Thank You card from Bobbi Engledove for the flower sent from the association in memory of Bill.


Olga reported that the Shoreline Management Plan will be on display at a meeting on Sept. 23. All comments from this meeting will go to FERC.


NEW BUSINESS:

Sherwood suggested that the LVLA purchase a picnic table adorned with a plaque “In memory of Bill Engledove” and placed at Tri-County Marina. Julie made a motion that the table be purchased, Kathy seconded. Gerry made a motion that the purchase should not exceed $250. Roger seconded. All approved.


Speaker for the October General Meeting: Julie suggested Gavin Sadderlin. He will speak on water conservation. All approved.


Sherwood stated that he had received numerous calls from residents concerning the band noise coming from the Pit Stop Marina over the weekend. After much discussion it was decided that the association will not take a stand at this time.


Sherwood asked for a motion to adjourn. Bill made the motion. The meeting adjourned at 9:10.


The next meeting will be a General Members Meeting on October 14th, 7 pm at the Altavista Train Station.


Respectfully submitted,

Secretary

September 23, 2010