August 12, 2011
Minutes of Board of Directors Meeting
August 11, 2011, Leesville Lake Association, Inc.
Altavista Train Station, Altavista, Va.
Present: Apple, Beaton, Bratz, Moore, Reilly, Tannehill, Winters, Zimmerman
Absent: Caprario, Dalton, Estes, Kolotushkina, Pettit, Revelle
Call to Order: By Zimmerman at 7:04 p.m.
Minutes of Meeting of July 9, '11: Approved; Motion by Moore, second by Tannehill.
Treasurer's Report: Approved by acclamation. Noted year-to-Jul 31: $2,000 in renewals, $110 in donations & $861 in sales ($540 T-shirts, $194 raffle tickets, $127 Rankin prints)
Membership (Moore): 332 members; 11 new in ’11; 72% renewal rate.
Newsletter & Calendar (Moore): Last newsletter- 155 sent by mail, 195 by e-mail. Photos for calendar coming in, will include: TLAC & APCO debris reporting telephone numbers, emergency response contacts, and key Assn activities/meetings: Mar 1- Quilt raffle sales begin; Mar 24-Land & Lake-scaping Program; May 19- Beautification Day; Jul 14-Annual Meeting & Picnic, and Aug 15-Deadline for photos for 2013 calendar. Events & dates approved by acclamation.
Debris (Winters): Will send draft Beautification Day Guide for review/comment. Motion by Winters, second by Moore to change sponsor amounts to reflect range of donations; Approved by acclamation. Motion by Winters, second by Moore to change Patron category to “$299 and under” and not include category on T-shirt. Approved by acclamation.
Navigational Aids (Pete Pettit): No report.
Water Quality (Kolotushkina): No report.
Safety (Caprario): No report.
Health: (Julie Pettit): No report.
Public Relations (Bratz): Report dated Aug 11 attached. Prepared list of emergency contacts; sent to Julie Pettit for review, additions/deletions & return for submission to Lynn Stelle for calendar. Will ask Kolotushkina to prepare short article in laymen terms about the water quality monitoring program and results this year and a photo of Lynchburg College presenting its year-end report for dispatch to news media.
a. Motion by Moore, second by Reilly to cater the 2012 Members’ Picnic. Approved by acclamation.
b. Motion by Bratz, second by Moore to feature “People” on 2013 calendar. Approved by acclamation.
c. Motion by Bratz, second by Tannehill to consider the validity and process of inviting HOA and community leaders to meet with us to explore issues of mutual interest and to decide to move forward or reject this at next Board meeting. Approved by acclamation.
d. Motion by Bratz, second by Tannehill to accept 2011-2012 budget. Approved unanimously by hand vote.
e. Election of Officers: President- Zimmerman; Vice President- Tannehill; Secretary- Bratz; Treasurer- Moore; each by acclamation.
f. Zimmerman appointed Bratz on Jul 9 to lead review/revision of Bylaws. Caprario and Reilly volunteered to assist.
g. Zimmerman read letter from Lake Gaston Assn seeking our endorsement of its prepared resolution against lifting the ban on uranium mining in Virginia. Motion by Bratz, second by Moore to table action. Approved by acclamation.
Adjournment: Motion by Tannehill, second by Reilly to adjourn. Approved by acclamation at 9:35 p.m.