July 10, 2013

Minutes of Board Meeting

Leesville Lake Association, Inc.

June 13, 2013, Train Station, Altavista, Va.

Present: Bratz, Marshall, Moore, Revelle, Tannehill, Zimmerman

Absent: Beaton, Dalton, Estes, Pettit

Committee Chairs Present: Capuco

Committee Chairs Absent: Lobue

Call to Order: By Zimmerman at 7:06 p.m.

Minutes of May 9 Meeting: Approved as submitted on motion by Moore, second by Tannehill

Treasurer's Report: Approved as submitted on motion by Marshall, second by Bratz. Will distribute FY12-13 operating budget for review by end of month.

Committee Reports

Membership (Capuco): 270 dues-paying members. Rrecent loss of members a concern. 3rd quarter statements to be mailed this month. Participation in Uncle Billy’s Day considered worthwhile. APPROVED mailing printed newsletters to all current addressees in the database. APPROVED reminding members that all meetings are open to both members and non-members alike.

Debris (Marshall): Beautification Day-Collected approx. 40 tons debris; filled four dumpsters. Need T-shirt design earlier and to add Assn. Web address. Skimmer- Programmed to be on lake after July 4. APPROVED giving $50 gift certificate to Jackson’s Landscaping and Tri-County Marina and elevating their sponsors. APPROVED May 17, 2014 as next Beautification Day.

Navigational Aids (Pettit): No report.

Water Quality (Lobue): Report of June 12 received by e-mail: Lynchburg College sampled in mid-Apr and mid-May; LLA volunteers sampled June 5 below Pigg River. Results all samples typical. Volunteers didn’t note invasive plants below Pigg. Invasive Plants (Revelle): Working with TLAC, SMLA, VT and others to assemble information, data, etc. needed to start and sustain an education and monitoring program. APPROVED reimbursing Revelle $25 for fuel costs associated with his invasive plant surveying.

Health & Safety (No chairman/No report)

Communications (Bratz): Report of June 13 received by e-mail.

Old Business:

Picnic- Approved contracting with Fat Daddy’s BBQ, Bedford, for catered lunch on motion by Marshall, second by Revelle. Reservations accepted up to June 29. Form to be on Website or call Marshall.

No Wake Signs- Order form to be on Website.

Saturday Members’ Meeting- APPROVED meeting October 12 at Altavista Train Station. Speaker to be obtained by Bratz and Cupuco.

Newsletter, Calendar & Website- Discussed range of design, editorial and printing standards for newsletter, calendar and Website. As yet, insufficient historical membership and financial information upon which to make decisions. Bratz acquiring data.

Governance- By consensus members agreed at May meeting to review and exchange their recommended changes to Assn. Bylaws (May 2005) no later than June 30. Consider Mission, Vision, Purposes, Board make-up, tenure & attendance requirement, and Committee structure & functions. Members encouraged to send recommended changes to Articles of Incorporation & Bylaws and recommended activities for next year with programming sequence/schedule to all other members by 1 July). Send to Zimmerman or Bratz to compile/prepare for future discussion.

Planning for Association Year ’13-’14- By consensus, members agreed at May meeting to meet in August to discuss and determine: Changes to Articles of Incorporation & Bylaws; Committee structure, goals, tasks & chairmanships; Program/Schedule of Activities/Events, and supporting actions to ensure success. Date to be determined.

New Business:

Election to Board: Election to occur at July 13 Annual Members’ Meeting. Dalton, Estes, Moore and Pettit leaving board.

Speaker for Annual Meeting: Zimmerman suggested speaker from either Virginia or Lynchburg College recreation departments.

Adjournment: Motion by Bratz, second by Tannehill at 10 p.m.

Respectfully submitted,


Gordy Bratz, Secretary