March 9, 2012

Minutes of Board of Directors Meeting

March 8, 2012, Leesville Lake Association, Inc.

Altavista Train Station, Altavista, Va.

Present: Apple, Beaton, Bratz, Moore, Pettit, Reilly, Revelle, Tannehill, Winters,

Absent: Dalton, Estes, Kolotushkina, Zimmerman

Call to Order: By Tannehill at 7:00 p.m.

Minutes of Meeting of Feb 9: Approved on motion by Beaton, second by Revelle.

Treasurer's Report: A. YTD Financial Statement approved on motion by Bratz, second by Reilly. B. An in-house audit of our FY ending Aug. 31, ‘11 was conducted by association members Bill Wallace and J.W. Burton.  In a letter dated Dec. 5, ‘11 regarding their scope of work and findings, they wrote, "no discrepancies were noted."

Committee Reports

Membership (Moore): A. Report submitted by E-mail prior to meeting. B. Members whose term of office expires in August are: Apple, Kolotushkina, Reilly, Tannehill, Winters & Zimmerman. C. Quilt raffle tickets available for sale by Board members.

Debris (Winters): A. Beautification Day- (1) Need volunteers to pickup & deliver snacks & water to Brumfield & Runaway Bay collection sites. (2) Bays will provide 4 dumpsters at cost and 1 free; Jackson will provide forklift at Runaway Bay; Tannehill will provide front end loader, ice & water at Tri-County Marina. (3) Dalton designed registration & other forms; Beaton converted same for online use; Apple and Skillman are signingup sponsors; Rankin wil design T-shirt. B. Members’/Thank You Picnic- Caterer planning for 50 & will provide BBQ & hot dogs plus side dishes plates, utensils, etc. & soft drinks; we need to provide food servers.

Navigational Aids (Pettit): Pettit to- (1) Ask Bill Wallace and Mike Lobue regarding design and placement of aids; (2) Obtain AEP’s plan of action; and, (3) Report details at May meeting.

Water Quality (Lobue): A. Report submitted by E-mail prior to meeting. B. 2011 WQ Report by Lynchburg College submitted in draft to Lobue for review. C. Lobue drafting article for submission to media by PR committee.

Safety and Health Committees (No chairs/reports)

Public Relations (Bratz): A. Report submitted by E-mail prior to meeting. B. Boating Safety Courses: 40 registered for Mar 17 session, 35 registered for Apr 7 course & 17 on waiting list. Contacted Caprario asking if a third session could be held; no reply to date. C. Sent news release about Land and Lake-scaping Seminar to media. AEP did not approve planting of herbaceous wetlands plants other than those in Appendix E of current SMP.

Old Business: Following raised at February meeting; tabled until May meeting.

A. TLAC Status.

B. AEP Habitat Improvement Fund: May recommend AEP purchase or lease Goat Island, rip rap its perimeter and establish a picnic or habitat area.

C. Invasive Plants: Curly Leaf Pond Weed is present in the lake near the dam between the lakes. Revelle volunteered to work with AEP on this problem.

New Business:

A. Renew membership in Bedford Chamber of Commerce: Approved on motion by Bratz, second by Beaton.

B. In-kind donations by Beautification Day sponsors: Accept gift cards for non-perishable goods and raffle the gift cards at General Membership Meetings approved on motion by Bratz, second by Moore to a.

C. Admittance to Members’/Thank You Picnic: By acclamation, limited to Assn members’ immediate family and to individuals who work during Beautification Day.

D. Contract for debris removal: Winters to (1) Ask AEP if they have determined dwsignated debris disposal sites as yet; and (2) Request RFP based on last-approved contract amended with proviso that contractor must dispose of debris. Approved motion by Bratz, second by Beaton to allocate $20,000 for contract.

Adjournment: Approved on motion by Bratz, second by Moore at 8:05 p.m.

Respectfully submitted,

//Gordon Bratz//