Minutes of Board of Directors Meeting

Leesville Lake Association, February 19, 2014

Feb 26, ‘14


Present: Beaton, Bratz, Dragan, Marshall, Revelle

Absent: Tannehill, Zimmerman


A quorum present, Marshall called meeting to order at 7p.m.


Minutes of Jan. 9 meeting were approved as submitted on motion by Beaton, second by Revelle.


2013-2014 Statement of Income and Expense and Balance Sheet, both as of Jan 31, ’14, approved on motion by Bratz, second by Beaton.


Reports

Membership (Capuco): 271 members including 10 sponsors/advertisers. A “number of payments” received last month in response to 1st quarter notices; 13 from members whose dues were payable last year. E-files for newsletter labels and E-mail messages sent to Burnette and Beaton on Feb 11. Announcement of April Quarterly Members’ meeting and 2nd quarter renewal notices to be mailed in late March.

Debris (Marshall): Continue to coordinate with Runaway Bay HOA regarding placing a 4th dumpster there for Beautification Day; otherwise no issues.

Water Quality (Lobue): Received 2013 Water Quality Program report by Lynchburg College; file sent to Beaton for upload to Website.

Invasive Plants (Revelle): No activity to report.

Safety (Dragan): Continuing coordination with June Leffke, PR director of Centra’s air medical evacuation unit, to schedule an aerial reconnaissance of landing areas in Apr. and follow-on activities. 6 air evac landings occurred at SML in ’13.

Communications (Bratz): Boating Safety Course- article sent to area newspapers and radio station late Jan and release sent to same Feb 17. March newsletter printed; to be mailed and posted on Website Feb 25. Map- Determine scope and detail; Report next meeting and decide the way ahead.

Unfinished Business (Marshall)

Annual Meeting/Picnic: On motion by Bratz, second by Revelle voted to hire caterer and not charge per person/per family fee. Ask Hill City and Patsy’s catering services, among one or two others, to bid on providing BBQ and chicken.

Computer and Laptop: Zimmerman to acquire from Kathy Dalton.

Bylaws: Ad hoc committee making progress; will meet on Mar 6.

Treasurer:Identified two to assist. On motion by Bratz, second by Revelle, approved Marshall to make arrangements with both that will provide greatest benefit to Assn.

Nominating Committee: Continuing to identify members.

New Business

Uncle Billy’s Day, June 6 & 7: Ask Altavista Chamber whether space will be offered and whether Membership Committee desires it; Decide next meeting.

Survey: Stating that the last member survey was held a few years ago (actually Feb 15-Mar 10, ’11) and that a variety of differing opinions about identical topics have arisen in various for a since last annual meeting, Marshall asked, should we conduct a survey? Consensus: Yes, based on a few issues over which the Assn. has control/authority; Conduct late this year/early next year; Ad hoc committee to propose questions and refer to Board.


Adjournment: 8:30 p.m.


Respectfully submitted,

Gordon Bratz